March 18, 2019 Board Meeting Minutes

The meeting was brought to order at 7:13 by Jeff Miller with a welcome to our guests.

The meeting was interrupted by general discussion regarding the injury accident that occurred just hours prior on Covington Way near the Costco, involving a School Bus and small red car.  Several board members were impacted by the rerouted traffic.

Keith Hendrickson reported on an incident last night involving 6 adults and 6-8 youths driving golf balls down the runway near the office and climbing on an Amphibious airplane. They were all from off-airport.  Keith called the police, but they did not arrive until after the group left the scene. No further action was taken.

A few homeowners have complained that a non-homeowner has been walking dogs through their yards to get to access the runway walking path.  Although he has been told that the proper entrance to the walk is through the fence at the north end, he has ignored the advice, and still goes through homeowner yards.

The minutes of the last Board meeting, November 19, 2018, were included as an attachment to the email reminder for tonight’s meeting. A motion to approve the previous minutes was made and accepted.

Motion
Proposed by:     Andy Karmy
Seconded by:     Janet Gundlach
Motion made:   To accept the minutes of November 19, 2018 Board meeting.
Approved:          Yes, unanimous

On February 2, 2019 the following motion was presented by email to all of the board members:

Motion
Proposed by:     John Tomlinson
Seconded by:     Robbi Broussard
Motion made:   Assess a special assessment of $100 with the objective of maintaining at least $20,000 in the general fund.
Approved:          No, unanimous

The general consensus after the “No” vote was that the current level of the general fund would be adequate to carry us through this year. An addition of an assessment will likely be necessary for next year if there is still a desire to maintain a minimum balance of $20,000 in the general fund.

Treasurer’s Report:  Janet reported that so far in 2019 she has paid $77 to the Post Office, $275 to the CPA, $6.52 to Office Depot, $50 to Ledger Square, and received dues amounting to $4,220, leaving a balance of $27,118.15.

On February 22, 2019 John, Jeff, and Andy met with Ledger Square Law for a review and update of the Association Agreement draft. The committee feels that the document is now close to being presentable.  An additional task identified to the committee was the need to prepare a Prospectus prior to presenting airport purchase terms to participating members.  The prospectus will highlight expectations and risks for the purchase of the airport by our members.  The prospectus will be prepared by a different lawyer or group, and Ledger Square Law has given a recommendation.  The Attorneys at Ledger Square Law have also recommended an appraiser for us.  The thought is that a pre-appraisal estimate could be helpful in membership confidence in committing to the Association Agreement.  Also stated:  Early momentum is the key!

The State recently had a WSDOT review of airports and it shows that Norm Grier Field is in sad shape.  So much deferred maintenance could reduce the value of the airport.  There is an interest with some members of the board to create a pre-appraisal cost estimation that would include deferred maintenance in a valuation estimate.

The King County Surface Water Management recently assessed the airport with a huge jump, from $4,800 the last two years to $28,000+ this year.  Rikki Birge notified Jeff that she was delaying the annual Homeowner Airport Assessment until she has had a chance to challenge the increase.  John researched the figures and concluded they are correct based on the King County formula for setting fees. This is an unresolved issue at this time awaiting further information from Rikki Birge.

On June 8th, Normandy Aircraft (Logan Shelton) is planning to once again host a fly-in BBQ at the airport.  Last year, Logan said 250 guests participated in the event.  John has suggested (and the Board concurs) that it would be good to participate through loaning tables and chairs, coordinating parking of aircraft, and other small duties. The local EAA has already committed to providing the ice cream.  The Washington Pilots Association has put this event on their Fly-for-Fun calendar (https://wpaflys.org/fly-for-fun/) to advertise the time and location. Any participation by the FAHA board members will be as volunteers. There will be no money spent or allocated from the FAHA general funds.

John wanted to correct terminology that has been previously used: “First right of refusal” does not properly characterize our legal agreement to purchase the airport. We have a “Purchase and Sale Agreement” (per the settlement) with two contingencies. FAHA can 1) elect not to proceed with the purchase when presented by Crest Airpark; and 2) abandon the purchase if the appraised price is not acceptable.

General discussion was begun regarding a “failure to perform clause”.  When we start to have homeowners commit to the airport purchase, we need to have a clear statement that escrow fees collected will be returned if for any reason the airport purchase is unsuccessful. Also, in the event of an unsuccessful airport purchase we need to include verbiage that allows FAHA to continue to represent the homeowners regarding the airport property into the future.

The Sequim Airport is for sale although it is not a good comparison. The price is $4,250,000 for 35 acres and all the improvements on it. It was noted that it has not sold and has been on the market for some time now. Some of the key differences are:

  1. Very complex configuration: multiple parcels with confusing ownership
  2. The pavement, building and other facilities are in much better physical shape
  3. Has an airport overlay district with zoning to protect it
  4. 26 lots with legal access (Discovery Trails), $50,000 guarantees access

Motion
Proposed by:     Andy Karmy
Seconded by:     John Tomlinson
Motion made:   To adjourn
Approved by:     Yes

Respectfully submitted,

Robbi Broussard


13 in attendance at Broussard’s Home

Board Members present:
Jeff Miller (2012), President                        Telephone 253-639-1915
John Tomlinson (2013), VP
Janet Gundlach (even year), Treasurer
Robbi Broussard (2012), Secretary
Keith Hendrickson (2017)
Andy Karmy (2017)
Mark Owen (2017)
Mike Warner (2018)
Rex MacLean (2018)

Guests:
Dick Broussard
Teresa White
Leone Tomlinson
Lynn (Rex’s friend)

October 7, 2018 FAHA Annual Meeting and Picnic

The meeting was brought to order by Jeff Miller with a welcome to all neighbors who were in attendance.

Jeff brought the membership up to date with Board activities during the last year, specifically, the change for FAHA legal representation from HIP, Law Group to Ledger Square, whose attorneys, Jason Whalen and Shasta Kelly, have a better understanding of our particular needs as an airport homeowner organization. Although the Association agreement is still in the works, the Articles of Incorporation and By-Laws are close to 80% complete.

Jeff announced changes in home ownership:

  • Grindstaff home has sold (Keith Reichow is the new owner and in attendance at the meeting)
  • Bob Johnson’s home is being prepped for sale
  • Rosemary Smith’s home has sold (new owners Loren and Michelle Kutz)
  • Jan Mitchell’s home (on 296th) is being prepped for sale

Jeff introduced the current board and announced that Doug Matuska and Keith Littlefield will be retiring. Rex MacLean and Mike Warner have agreed to serve on the board along with continuing board members, Jeff Miller, Janet Gundlach, and Robbi Broussard. Jeff invited additional nominations from the floor for the board. Having heard no additional nominations:

Motion
Proposed by:      Andrea Chay
Seconded by:     Eric Eversole
Motion made:    To Accept the slate for the FAHA Board: Rex MacLean, Mike Warner, Jeff Miller, Robbi Broussard, Janet Gundlach
Approved:           Yes

Treasurer’s report: The current balance is $27,186. The Board is happy to announce that it appears that no additional assessment will be necessary for the near future.

John Tomlinson gave an updated Power Point presentation showing the goals and objectives the FAHA Board is working on in anticipation of the airport purchase. Additionally, he demonstrated how to navigate through the new and improved Crest Homeowner Website.

Jeff then allowed Ken Kellogg (who had distributed letters to attendees prior to the meeting) the floor to read and discuss his alternate idea for airport access. He would like to suggest that we negotiate an easement with Rikki, believing that it would cost less than the purchase option. Discussion followed, siting pros and cons of both options. Overwhelmingly, owners feel that we already have the pathway to ownership. According to Mike Warner, attorneys always say: “Get it in writing!”, and we already have it in writing.

Jeff invited all homeowners to share their ideas, concerns, and questions to the Board. He reminded them that the Board meetings are open to anyone wishing to attend.

The meeting was adjourned to commence with the picnic!

Respectfully submitted,
Robbi Broussard


62 adults in Attendance representing 43 votes with numerous proxy votes available at Eversole’s Hangar

Board Members present:

Jeff Miller (2012), President         Telephone 253-639-1915
John Tomlinson (2013), VP
Robbi Broussard (2012), Secretary
Keith Hendrickson (2017)
Andy Karmy (2017)
Keith Littlefield (2012)
Doug Matuska (2012)
Mark Owen (2017)

September 24, 2018 Board Meeting

The meeting was brought to order at 7:08 by Jeff Miller.

Jeff welcomed visitors to tonight’s meeting: Rex MacLean, Mike Warner, Teresa White, and Debbie Karmy. Both Rex and Mike have expressed an interest in serving on the Board.

Motion
Proposed by: Doug Matuska
Seconded by: John Tomlinson
Motion made: To Approve July 16, 2018 minutes
Approved: Yes

Treasurer’s report by Janet Gundlach: Treasurer reports were emailed to all board members prior to tonight’s meeting. A D&O insurance bill will be due soon.

The meeting was brought to order at 7:08 by Jeff Miller.

Jeff welcomed visitors to tonight’s meeting: Rex MacLean, Mike Warner, Teresa White, and Debbie Karmy. Both Rex and Mike have expressed an interest in serving on the Board.

Motion
Proposed by:      Doug Matuska
Seconded by:     John Tomlinson
Motion made:    To Approve July 16, 2018 minutes
Approved:           Yes

Treasurer’s report by Janet Gundlach: Treasurer reports were emailed to all board members prior to tonight’s meeting. A D&O insurance bill will be due soon.

An update on Crest Airpark home sales:

  • Bob Johnson’s home is now occupied by Jannelle Noller and her husband Tom Noeller, They plan repairs and fix-up prior to sale.
  • Rosemary Smith’s home will soon undergo a major remodel. It was recently purchased by Loren Kutz (Alaska Airlines).
  • Jan Mitchell’s home is vacant at this time. Her son is getting it ready for sale.

The Document committee, consisting of Jeff Miller, John Tomlinson, Mark Owen, and Andy Karmy, met with Ledger Square Law on August 15. First draft of the Association Agreement was extensively reviewed and updated. The revised draft has just been made available from our law firm (Friday, 9/21/18). There remains a number of issues to address prior to review by the home owners. We consider ourselves 80% complete with documents at this time.

Our annual meeting and picnic will be held in the Eversole hangar on Sunday, October 7. The Start time has changed from 4:00 to 4:30 to support our Seahawks fans (game starts at 1:25 pm…GO HAWKS). Janet, who will be unavailable in her usual role has kindly set out a list of chores to be accomplished in advance of the picnic. Jeff will recruit and manage the “to-do list”. John will take charge of collecting and setting up tables and chairs.

John Tomlinson has prepared an updated Power Point presentation to be shown at the annual meeting. The full Board reviewed the presentation with suggestions for changes and additions. After a lively discussion, John said he would make the changes ready for the October 7th meeting.

The board discussed next-steps involving the general membership review of the Association Agreement and revised Bylaws. The pros and cons of additional taxiway meetings (taxiway A, B,…J.) versus a general membership meeting was discussed. Further consideration is necessary.

Motion
Proposed by:      Andy Karmy
Seconded by:     Mark Owen
Motion made:    To Adjourn the meeting
Approved:           Yes

The meeting was adjourned at 9:08 pm.

Respectfully submitted,
Robbi Broussard


15 in Attendance at Broussard’s Home

Board Members present:
Jeff Miller (2012), President Telephone 253-639-1915
John Tomlinson (2013), VP
Robbi Broussard (2012), Secretary
Janet Gundlach (even year), Treasurer
Keith Hendrickson (2017)
Andy Karmy (2017)
Keith Littlefield (2012)
Doug Matuska (2012)
Mark Owen (2017)
Leone Tomlinson
Dick Broussard

Guests:
Debbie Karmy
Rex MacLean
Mike Warner
Teresa White

July 16, 2018 Board Meeting

The meeting was brought to order at 7:07 by Jeff Miller.

  • Motion
  • Proposed by:      Keith Hendrickson
  • Seconded by:     John Tomlinson
  • Motion made:    To Approve April 15, 2018 minutes
  • Approved:           Yes

A letter (see below for a copy) was received by many Crest homeowners from Frank and Debra Parsons (174th Ave SE) expressing their extreme frustrations regarding Earl Soushek. Earl owns the 17 acres accessible from 176th Ave. who has had questionable business practices. The board discussed the situation but has limited authority beyond raising awareness among members and directing complaints to the appropriate King County Authorities. The letter from the Parsons is included as an appendix to these Board Minutes.

Janet Gunlach gave the Treasurer’s report.

Three homes are soon to be renovated and put on the market. Now is a good time to talk up Crest as an aviation community and encourage pilots to move to our community:

1) Bob Johnson’s house; 29902 SE 176th Ave. SE

2) Rosemary Smith’s house; 17607 SE 297th Pl

3) Jan Mitchel’s house; 17614 296th ST.

Jeff Miller and the Documents Committee have received first drafts of documents from Ledger Square Law firm regarding airport purchase/operation. John Tomlinson reported that there were two documents in draft form:

  • Homeowners Association Agreement (tying individual property to airport ownership)
  • By-Laws (necessary update to accommodate airport ownership)

Line by line discussion of the Association Agreement followed to assist the Documents Committee in evaluating the first draft. Much boiler-plate verbiage was eliminated as it does not apply to our situation. One important proposal: A sufficient number of homeowner signatures on the Association Agreement should be required to trigger the agreement. Another session with the attorneys is expected soon. The Board expects to have 2nd draft documents ready for discussion with homeowners at the general meeting/picnic.

The picnic is scheduled for Sunday, October 7th. Eric Eversole has made his hangar available. John Tomlinson has agreed to preparing an updated power point presentation.

We plan to have elections at the annual meeting on October 7th. Doug Matuska has expressed his desire to retire from the Board.

A neighborhood Garage Sale is scheduled for July 28th.

Motion

  • Proposed by:      John Tomlinson
  • Seconded by:     Keith Hendrickson
  • Motion made:    To Adjourn the meeting
  • Approved:           Yes

Respectfully submitted,

Robbi Broussard


12 in Attendance at Broussard’s Home

Board Members present:

  • Jeff Miller (2012), President                        Telephone 253-639-1915
  • John Tomlinson (2013), VP
  • Robbi Broussard (2012), Secretary
  • Janet Gundlach  (even year), Treasurer
  • Keith Hendrickson (2017)
  • Andy Karmy (2017)
  • Molly Littlefield (2012)
  • Leone Tomlinson
  • Dick Broussard

Board Members absent:

  • Doug Matuska (2012)
  • Mark Owen (2017)

May 1, 2018

Dear Neighbors:

My husband and I have lived in the Crest Air Park area for 24 years. We live outside the homeowners association area but we want to make you aware of a problem we are ALL facing.

A man named Earl Soushek, at 29517 176th Ave SE, Parcel #0121059017, purchased this 17 acres of land back in 2006. He also owns a business named Crest Development LLC. The property is zoned as Residential. He has a permit with King County to build a house with attached garage and a 12,210 sq ft detached garage. Over these 12 years, he has barely started his house, and his detached garage is nothing more than a very large, unsightly, unfinished metal frame. He also has an accumulation of debris/building materials that have been laying around for years.   He seems to be using this land as a staging/storage area for his trucks and equipment. Why else would he want such a huge detached garage? He starts up his diesel trucks and heavy equipment in the early morning. He lets them idle awhile, pouring large clouds of diesel smoke into the air. The trucks come and go but the heavy equipment runs on the property all day long.

Mr. Soushek is causing great distress for those of us who border his property! My husband and I have planted trees to block the view of the mess but we hear all the noise from his trucks and other heavy equipment and smell the diesel smoke day after day after day. We can no longer use our own backyard, open our windows or plant a vegetable garden because of the noise and pollution. We run electric fans to help block the noise we still hear inside. He could be bringing down the property values for all of us by operating his business out of a zoned Residential area. We invite you to come to the cul-de-sac at the end of 174th Ave SE and see for yourself.

We have sent a letter of complaint to King County. If you would like to do the same, the address is: Code Enforcement – Department of Permitting & Environmental Review, 35030 SE Douglas St., Ste. 210, Snoqualmie, WA 98065-9266. You can also call 206-296-6680 during regular business hours. For instructions on what to include in a complaint visit the King County web site: https://www.kingcounty.gov/depts/permitting-environmental-review/ce/complaints.aspx                       Your complaint can be confidential but you must state that in your complaint.

Mr Soushek should not be operating or staging his business out of this property. This is a Residential neighborhood. We all have the right to live in peace and quiet. When one of our neighbors takes away our peace and quiet, we must work together to preserve our community. If anyone knows another way to get results from King County, please come forward with that information.

We also invite members of the Crest Flying Acres Homeowners Association to get involved. Many of your members are enduring the truck traffic and noise on 176th Ave SE.

Thank you for reading this plea and we hope it will cause many of you to contact King County to help us.

Sincerely,

Frank and Debra Parsons       cell # 206-718-2799  

 

April 15, 2018 Board Meeting

FAHA Board Meeting April 15, 2018

The meeting was called to order by Jeff Miller at 7:14.

Doug Matuska brought the two new windsocks that he had ordered for Rikki at Crest Airpark, displaying the new airport name. As the cost for the windsocks is being paid for by Board members, and not from FAHA dues, board members can reimburse Doug directly, at a suggested amount of $25 each. Doug plans to rent a “cherry picker” from Home Depot to install the windsocks.

Our guests from the last meeting, Neil and Marty Bryant, were encouraged by conversations during the January meeting. Jeff Miller spoke to their new neighbors, Keith and Susan, who had similar concerns about airport access. They told Jeff that they are likely to join the community, which is encouraging.

Kudos to Andy Karmy and John Tomlinson for their work on the website. A conversation with a realtor on the Lunde residence elicited comments of “brilliant”, “clean”, and “professional”.

Motion

  • Proposed by:      John Tomlinson
  • Seconded by:     Keith Hendrickson
  • Motion made:    To Approve January 15, 2018 minutes
  • Approved:           Yes

Janet Gundlach—Treasurer’s Report. As requested by John Tomlinson, Janet produced a report listing lot owners, lot description, and ….

Janet has sent out reminders to owners who have yet to send in their 2018 FAHA HOA dues (about 18).

Janet has also been watching for homeowners who may not have paid the Airpark dues. At least one homeowner was reported as unpaid by the Airpark, but had a cancelled check to prove otherwise.

For March: $1260 in income, no expense, leaving a balance of $36,292.40.

A $2984.83 billing for Ledger Square services will be paid in April.

Motion

  • Proposed by:      John Tomlinson
  • Seconded by:     Andy Karmy
  • Motion made:    To accept the Treasurer’s report
  • Approved:           Yes

Janet read a “History of Crest”, which she helped to write a couple decades ago. Andy Karmy will try to include it on the FAHA website.

John Tomlinson, Andy Karmy, and Jeff Miller met with attorneys from Ledger Square on March 23, 2018. One of the objectives of our board members was to familiarize the law group with who we are (homeowners) and what we want to do (own and operate the airport). A second objective was to have them provide a rough estimate of the cost. Our group was pleased that they came with examples of other airports and associations that showed they had knowledge of our situation. They also estimated around 40 hours of work, which eased John Tomlinson’s mind as something we could afford. They also suggested that they would like to offer a set bid as opposed to hourly billing. The group discussed voluntary vs. mandatory participation. This is not a traditional HOA; the LLC owns it, then the homeowners tie into it. Shasta (full-partner) has the structural mind and Jason listens to her opinion. John sent out a visual as to the anticipated structure.

John Tomlinson brought up the upcoming fly-in that Logan Shepherd of Normandy Aircraft is planning to host on June 2, 2018. John wondered if we should offer homeowner assistance: wheel BBQs, provide garbage cans, parking? According to the website/facebook page, 39 plan to attend and 216 are interested. This could impact FAHA residents, so an email will be sent out to homeowners to give them a heads-up.

Logan Shepherd, who rents the hangar owned by Norm Grier at the south end of the airport, worked on the rotating beacon. He has reported that he has had trouble with one homeowner. The board discussed the need to have the walking path markers more visible…perhaps with concrete poured around the monument.

Motion

  • Proposed by:      John Tomlinson
  • Seconded by:     Keith Hendrickson
  • Motion made:    To Adjourn the meeting
  • Approved:           Yes

Respectfully submitted,

Robbi Broussard

12 in Attendance at Broussard’s Home

Board Members present:

  • Jeff Miller (2012), President                        Telephone 253-639-1915
  • John Tomlinson (2013), VP
  • Robbi Broussard (2012), Secretary
  • Janet Gundlach  (even year), Treasurer
  • Doug Matuska (2012)
  • Keith Hendrickson (2017)
  • Andy Karmy (2017)
  • Drew Anderson (2015)
  • Leone Tomlinson
  • Dick Broussard
  • Debbie Karmy
  • Shawn Selander

Board Members absent:

  • Molly Littlefield (2012)

January 15, 2018 Board Meeting

FAHA Board Meeting January 15, 2018

The meeting was called to order by Jeff Miller at 7:07.

Jeff introduced our guests to the Board and brought them up-to-date with the recent decision by the FAHA Board in late December to move from HIP Lawyers to Ledger Square Law. A check for $2500 was sent to them to retain their services. Their rates range from $325 to $250 per hour.

The minutes of the last FAHA Board meeting on December 11, 2017 along with the ”Digital” meeting concerning change in legal representation were sent to all board members prior to tonight’s meeting. A correction was made to the number of members present (10) at the December 11th meeting.   “Digital” meetings may occur in the future, however Jeff and John would like to allow advance notice with a window of time.

Motion

Proposed by:      John Tomlinson
Seconded by:     Drew Anderson
Motion made:    To Approve both minutes, as corrected
Approved:           Yes

Neil and Marty Bryant were invited to share the unique concerns that the two homeowners north of 288th have concerning safety for aircraft crossing to the airfield. Currently there are no airplanes operating out of the two homes concerned. Locked gates, the height of fence posts (for low-winged aircraft), traffic safety, were discussed. The Bryant’s are concerned that their easement may not be viable after 2025 and would like to know if there are any guarantees that FAHA can make that would ensure that their rights. Andy suggested that there are several options for improved safety for aircraft crossing the busy road, including lights (similar to the ones by the railroad crossing) which might be controlled through an I-pad or cellphone. Jeff assured the Bryants that the Board will do everything possible to enable residents north of 288th to continue flying.

Kudos to Andy Karmy and John Tomlinson for their outstanding job on the revised FAHA Website. Who is the kid with the goggles? It’s John Tomlinson’s grandson in the Littlefield airplane. Andy would like additional articles and photos for the website.

Janet Gundlach, Treasurer’s report. In 2017, we had Income of $4275 (dues) and Expenses $8360.98:

  • Accounting fees $275
  • Post Office $108
  • License $10
  • Postage $56.15
  • Newsletter $31.28
  • D&O Insurance $902
  • Legal $5712.50 (includes $2,500 prepaid retainer)
  • CPA $1147.50
  • Picnic $108.55
  • Bank $10

Since expenses exceeded dues income (and will continue with our need for legal guidance regarding By-Laws and Articles of Incorporation for airport purchase), the Board discussed an appropriate amount for 2018 Dues and Assessments. The dues would remain unchanged at $40 per year and an assessment of $100 was agreed upon. This assessment is expected cover the majority of legal fees for the year although not guaranteed. We won’t know what to expect until we get an estimate from Ledger Square Law later this year.

Motion

Proposed by:      Robbi Broussard
Seconded by:     John Tomlinson
Motion made:    To bill $40 for 2018 annual dues with an additional assessment of $100
Approved:           Yes

John Tomlinson passed around documents spelling out requirements for LLC’s, including annual reports, filed with the State, bank accounts, and annual meetings. He reiterated our need to get updated By-Laws started. A committee, composed of Andy Karmy, Jeff Miller, John Tomlinson, and Mark Owens was created to begin a review and update to Bylaws and Articles of Incorporation.

Old Business: Doug Matuska needs to approach Rikki for the measurements of a windsock replacement. As explained to our guests, the windsock will be paid for by the Board members individually, and not out of FAHA money.

Motion

Proposed by:      Robbi Broussard
Seconded by:     Keith Hendrickson
Motion made:    To Adjourn the meeting
Approved:           Yes

Respectfully submitted,

Robbi Broussard


15 in Attendance at Broussard’s Home

Board Members present:

  • Jeff Miller (2012), President                        Telephone 253-639-1915
  • John Tomlinson (2013), VP
  • Robbi Broussard (2012), Secretary
  • Janet Gundlach  (even year), Treasurer
  • Doug Matuska (2012)
  • Keith Hendrickson (2017)
  • Andy Karmy (2017)
  • Keith Littlefield (2012)
  • Drew Anderson (2015)

 

Guests present:

  • Leone Tomlinson
  • Dick Broussard
  • Neil & Marty Bryant
  • Bob and Diane Murphy

 

December 26, 2017 Board Meeting via E-mail

FAHA Board Meeting (Conducted via E-mail) December 26, 2017

These minutes are for a virtual meeting conducted via e-mail starting December 16, 2017 and ending on December 26, 2017.

The meeting was initiated by the distribution of comments to the board from Jeff Miller and John Tomlinson (attached e-mail dated 12/16/2017) about their positive impressions of the Ledger Square Law firm after meeting with them. Jeff Miller’s e-mail included a Fee Agreement and Engagement Letter with Ledger Square Law as an attachment.

Subsequently, John Tomlinson made a motion (attached e-mail dated 12/23/2017) to engage Ledger Square and asked for a second and a vote via e-mail.

Motion

Proposed by:      John Tomlinson
Seconded by:     Robbi Broussard
Motion made:    To engage Ledger Square Law, P.S.
Approved:           Yes, 7; No, 0; (2 absent)

Yes:

• John Tomlinson (proposed motion)
• Keith and Molly Littlefield (via e-mail)
• Robbi Broussard (via e-mail)
• Andy Karmy (via e-mail)
• Doug Matuska (via e-mail)
• Jeff Miller (proxy John Tomlinson)
• Janet Gundlach (verbal)

Abstain:

• Drew Anderson
• Keith Hendrickson


Board Members Present via E-mail:

Jeff Miller, President
John Tomlinson, Vice President
Robbi Broussard, Secretary
Janet Gundlach, Treasurer
Keith Hendrickson
Andy Karmy
Keith and Molly Littlefield
Doug Matuska
Drew Anderson

The exchange of e-mails ended on December 26, 2017. Attachments follow.



Jeff Miller and John Tomlinson E-mail Review of Meeting with Ledger Square Law

Dear Board Members – Please recall our meeting Monday evening included discussion of looking for

new lawyer representation. John Tomlinson offered a lawyer recommendation from a property
management firm he has a professional relationship with. That said, the recommended lawyer was
Jason Whalen the lead lawyer in a small legal group based in downtown Tacoma. Contact was made
with Jason by phone on Thursday and a meeting set up for today, Friday. All officers were consulted
prior to a meeting time being set. John and I were available all day Friday with alternate dates to be the
middle of January . Both Janet and Robbi had prior commitments for a Friday meeting but both
encouraged the early meeting date to help move us forward.

Jason Whalen, Clemencia Castro-Woolery, and Shasta Kelley (all lawyers with the firm) met with John
and myself in their offices starting at 9:30 am and ending 10:20 am. Jason and his support staff are a
breath of fresh air. They are quick to understand our situation and goals. They are creative in their
suggestions for solutions. They are collaborative in their problem solving. I can recommend that we
proceed with Jason Whalen as a lawyer to represent our interests. The attached document is a
statement of engagement and fees. Please review it and contact John Tomlinson regarding your
comments. I will be out of town until the 28th of December.

Best regards, Jeff Miller

—–

From: flyingts@comcast.net
Sent: Saturday, December 16, 2017 12:06 PM
To: Andy Karmy; Dick & Robbi Broussard (dickandrobbi@comcast.net); Doug
Matuska (dgmatuska@netzero.net); Drew Anderson
(g.drewanderson@comcast.net); Jeff Miller; Keith Hendrickson
(n7968g@gmail.com); Molly Littlefield (mollyflittlefield@me.com); Shawn
Selander (smselander@gmail.com)
Subject: Contact with Ledger Square Law, P.S.
Attachments: Fee Agreement and Engagement Letter.pdf

I concur with Jeff’s assessment (see below). In under an hour the legal team at Ledger Square Law firm
in Tacoma had a greater grasp and far more imaginative ideas than the HIP firm had after the many
hours they invested to date. I am extremely confident that we can get a quality product from these
folks. Attached is a fee agreement and engagement letter that clearly articulates how they approach and
bill for their work. To me, their letter illustrates the kind of results I expect to see from Ledger Square.
We received nothing like this from the HIP firm.

jt


John Tomlinson E-mail Motion to Engage Ledger Square Law, Call for Discussion and Vote 12/23/2017

From: flyingts@comcast.net
Sent: Saturday, December 23, 2017 7:26 AM
To: Andy Karmy; Dick & Robbi Broussard (dickandrobbi@comcast.net); Doug
Matuska (dgmatuska@netzero.net); Drew Anderson
(g.drewanderson@comcast.net); Jeff Miller; Keith Hendrickson
(n7968g@gmail.com); Molly Littlefield (mollyflittlefield@me.com); Shawn
Selander (smselander@gmail.com)
Subject: Motion to Proceed with Ledger Square Law, P.S.

Importance: High

Hi folks,

Hopefully by now you had a chance to read our comments and look over the engagement letter. At this
point, Jeff and I are proposing that we retain Ledger Square Law to act on our behalf. Our understanding
from our initial meeting is that their initial body of work will be to review relevant materials and provide
rough estimates and guidance for the next steps. My recollection is that they thought this would involve
5 to 10 hours.

Given that the holidays are here, Jeff and I concluded that we should get board approval via e-mail since
we are unable to meet at this time. Thus, I am making a motion to contract with Ledger Square Law to
act on our behalf to create the necessary organizations to purchase the airport, assist with issues related
to the collection of funds and oversee the execution of the settlement when needed. I am asking for a
second to this motion (more than one is acceptable) and your individual votes via e-mail either in favor
or against the motion. I am voting in favor and have Jeff’s proxy to vote in favor. Please contact me
should there be any need for discussion.

I plan to print a copy of the engagement letter upon approval (assumed) and sign it prior to leaving town
in early January. I will leave it with one of the other officers to obtain the other three signatures.

Please respond as soon as practical.

Regards,
John Tomlinson
FAHA Vice President

December 11, 2017 Board Meeting

The meeting was called to order by Jeff Miller at 7:15.
Minutes from the last board meeting on October 9th, along with “Objectives and Tasks 2017 thru 2018”, and a copy of email sent to Pat Hanis (November 30, 2017) had been sent out to board members for review prior to tonight’s meeting.

The meeting was called to order by Jeff Miller at 7:15. (See attendance at the bottom.)

Minutes from the last board meeting on October 9th, along with “Objectives and Tasks 2017 thru 2018”, and a copy of email sent to Pat Hanis (November 30, 2017) had been sent out to board members for review prior to tonight’s meeting. A motion was proposed to approve the minutes.

Motion

Proposed by:      John Tomlinson
Seconded by:     Keith Hendrickson
Motion made:    To Approve the minutes of October 9, 2017
Approved:           Yes (unanimous)

Treasurer’s Report, Janet Gundlach:  a check in the amount of $206.25 was sent to HIP on November 8, 2017.  A billing of $902 for D&O Insurance through State Farm Insurance was discussed.  Other organizations have found this coverage invaluable in our sue-happy world.

It was suggested that Survey Monkey, an on-line survey tool, might be helpful to solicit homeowner opinions regarding the airport acquisition.  Short, focused surveys of approximately 10 questions could be helpful to inform the board as well as fellow home owners as to consensus opinions prior to crafting new Articles of Incorporation and bylaws.  More discussion is required to define goals.

Jeff Miller shared an article from the December 2017 issue of AOPA Magazine, “Simply the Best” about an airport owned and operated by a New York flying club.  Contact was made with the chief flight instructor/manager (and sole employee) and their treasurer.  The interest is in the similar business model including hangar rentals and gas sales.  The difference is its ownership by the flying club. Further contact could be useful to consider best practices ( www.williamsonflyingclub.com )

Jeff Miller proposed that we shift our perspective to encourage members to think in terms of being ready to buy the airport in 2025 (emphasis on 2025).   John Tomlinson disagrees with this change in tack, citing that it is time consuming, and that we have two tasks: 1) organization and 2) funding. A discussion followed about establishing savings accounts to encourage a disciplined savings plan for members. John Tomlinson said we would be better served with an escrow account with underlying contracts to control the funds, not a savings account.  The idea of helping members with saving plans was dropped.

Janet reminded us that a newsletter will need to go out to homeowners in January.  The Board will need to decide what figure would be appropriate for FAHA dues and assessment, considering the legal expenses that will certainly be forthcoming.  The favored suggestion: $40 dues (no change) and a $60 assessment.  The discussion was tabled for review next meeting.

John Tomlinson and Andy Karmy have been working on updating the FAHA website.  They scrolled through each page, eliciting comments and suggestions for improvement:

  • Move the By-Laws from page 1 to a separate page (maybe named “Legal”).
  • The map of the Crest property takes up too much room.  Maybe have it on the first page only.
  • Include phone numbers for all FAHA Board members.
  • Include a list of past FAHA Board members.
  • Add the Treasurer’s report.
  • Add a Bulletin Board where homeowners can post notices, i.e. “house for Sale”.
  • Have rolling photos on the home page.
  • Have the map in a pull-down tab.
  • Have the website “Mobile Friendly”, which could be useful for realtors (and folks under 40).

Andy showed an example of the website for Mount Rainier Chapter 326 EAA, which also contains a blog of articles written by members. Both Andy and John recommend moving to DreamHost (away from GoDaddy) as a host for ease of use and cost both.

Motion

Proposed by:      Keith Hendrickson
Seconded by:     Janet Gundlach
Motion made:    To switch FAHA web hosting from GoDaddy to DreamHost (using Andy Karmy’s www.Karmy.com)
Approved:           Yes (unanimous)

Old business:  Doug Matuska is waiting on Rikki to supply the diameter dimension (18” or 24”) before ordering a personalized windsock.  Also, not sure how we might install the windsock lacking a boom truck.

A tentative date has been set for the Next FAHA Board meeting:  January 15th at 7:00.

Motion

Proposed by:      Keith Hendrickson
Seconded by:     Andy Karmy
Motion made:    To Adjourn the meeting
Approved:           Yes (unanimous)

 

Respectfully submitted,
Robbi Broussard


10 in Attendance at Broussard’s Home

Board Members present: Guests:
Jeff Miller (2012), President
John Tomlinson (2013), VP Leone Tomlinson
Robbi Broussard (2012), Secretary Dick Broussard
Janet Gundlach (even year), Treasurer
Doug Matuska (2012)
Keith Hendrickson (2017)
Andy Karmy (2017)
Keith Littlefield (2012)
Board Members Absent:
Drew Anderson (2015)

October 9, 2017 Board Meeting

FAHA Board Meeting

October 9, 2017

The meeting was called to order by Jeff Miller at 7:15 pm.omeownersHhH  Our guest, Mark Owen (taxiway B), was introduced to the board.

 

Approval of previous minutes:

Minutes from the last board meeting on September 18th and the FAHA Annual Meeting and Picnic on October 1st had both been sent out to board members prior to tonight’s meeting. Drew Anderson questioned the statement condemning a drone operation over the runway shadowing a departing aircraft.  Jeff Miller stated the operation that was reported was inappropriate for safety reasons and inappropriate due to a lack of authorization from the airport operator – Rikki Birge.   Minutes were approved.

 

 Motion

Proposed by:       Drew Anderson

Seconded by:      John Tomlinson

Motion made:    To Approve the minutes of September 18 and October 1

Approved:             Yes

 

Treasurers report:

Janet Gundlach reported that most recent email to the general membership did not include pdf of John Tomlinson’s powerpoint presentation from the general meeting.  Too many homeowners are incapable of downloading a large file with their existing computers.  The most recent email to homeowners included the minutes of the general meeting and offered to send the presentation file to anyone interested in the report.

Janet Gundlach had sent out statements to all board members prior to tonight’s meeting.  Several checks went out recently to cover services from Oliveira, CPA and Hanis, Irvine, Prothero, Law Firm.  This has left the balance in the account at $27,981.78.

 

Motion

Proposed by:       John Tomlinson

Seconded by:      Drew Anderson

Motion made:    To approve the Treasurers Report

Approved:             Yes

 

John Tomlinson observed that we met all but one of the Objectives set out for 2017.  We were not able to “develop new draft articles of incorporation and bylaws” based on the slowness of CPA and lawyer responses.  A new set of Objectives for 2018 should be drafted for review and approval by our next board meeting.

John rediscovered passwords to the FAHA website and he and Andy Karmy will be reworking the FAHA website.  The website is Cresthomeowners.org .  Discussion followed regarding content of the web site. One suggestion, the Lawsuit information be available on the website to view.  Our homework before the next board meeting:  go to the website, recommend changes.

 

John suggested that we may want to consider raising the annual dues to $50, $60, or even $100 to be better prepared to meet legal consulting fees.  During the taxiway meetings, several home owners brought up the idea of building up a “war chest” to prepare for inevitable expenses. Drew Anderson objected to the term “war chest” (Dick suggested “Hope Chest”) and expressed concern toward mandating fees beyond our needs.  It was with general agreement that no such labels would be used when communicating with the membership. Keith Hendrickson suggested that we have the dues stay the same at $40 and add an “assessment” to the amount necessary to handle billing.

Our mandate is to be ready in 2018 with the necessary corporate structures.  After the corporate structure is in place, the unusual expenses in our budget should go down.  As background information, the first Lawsuit cost FAHA around $200,000 and the second one around $275,000 (Davis, Wright, Tremaine).  There’s no doubt that preparing Articles of Incorporation, By-Laws, CC&R’s, etc. will produce legal expenses but nothing near lawsuit expenses.  The board will have to revisit this subject prior to mailing of dues assessments at the beginning of January, 2018.

 

Andy Karmy asked about general communication with Pat Hanis (HIP Law Firm) wanting to make sure that we let the Lawyers know who they can communicate with in order to control expenses.  Jeff Miller assured him that this had come up previously and the expectation is to have one point of contact between professionals and the board.

 

Janet will also send out; 1) latest financial statement, 2) updated homeowner list,3) latest FAHA bylaws to all the board members.

 

To bring our new board members up to date with current board thinking:  It is expected to implement simplified CC&R’s that would tie member properties to FAHA in exchange for access to the airport and guarantee that the airport would exist in perpetuity.  The structure and linkage of FAHA with the airport is expected through a LLC.  John Tomlinson pointed out that the linkage of the airport and the HOA are the immediate priorities with our lawyer advisors.

 

Mark Owen volunteered to locate and send out several examples of airpark articles and bylaws to the board (including Desert Aire in Central Washington).  Janet Gundlach will send out copies of (2011) FAHA By-Laws to members of the board.

 

Old Business:  Drew Anderson had requested at the last board meeting that we create a business plan for the operation of the airport.  John Tomlinson and Doug Matuska volunteered to work with Drew to formulate the plan.  Jeff requested figures reflecting cost to home owners if there is no revenue from the airport businesses.  Jeff gave the committee an estimate he had for resealing the runway.

 

Field Trip suggestion:  Candice Harvey, from the Snohomish Airport, who is the owner and operator, would be a great person to talk with regarding airport ownership.

 

Sometime in the near future we will want to survey the homeowners for their opinions.  John Tomlinson recommends Survey Monkey which allows 10 survey questions for free.  The surveys need to be tightly focused toward two or three issues relevant to home owners and their expectations moving toward airport ownership.

 

The name of Crest Airport is scheduled to change on October 15th to “Norman Grier Field”.  Doug Matuska suggested we have a windsock custom made for Rikki with the new name printed on it.  There is a need for a new windsock and this would be a nice gesture from the board.  All members of the board agreed to contribute $15 each to get a windsock for Rikki as our gift to her.

 

Motion

Proposed by:       Robbi Broussard

Seconded by:      Keith Hendrickson

Motion made:    To Adjourn the meeting

Approved:             Yes


12 in Attendance at Broussard’s Home

Board Members present:

Jeff Miller (2012), President                            Telephone 253-639-1915

John Tomlinson (2013), VP

Robbi Broussard (2012), Secretary

Janet Gundlach (even year), Treasurer

Doug Matuska (2012)

Drew Anderson (2015)

Keith Hendrickson (2017)

Andy Karmy (2017)

Leone Tomlinson

Dick Broussard

Shawn Selander

Board Members Absent:

Molly Littlefield (2012)

Guests present:

Mark Owens

 

Respectfully submitted,

 

Robbi Broussard